Posting To Xero

This article takes you through the mechanics of the three different types of posting you can do from Majestri into Xero.

Before Starting

You need to have an understanding of Majestri's posting process, plus have been through the necessary steps of configuring accounts and contacts on the Xero side. Please read our overview article if you're not sure.

Xero Authentication

Before you start posting, it's important to understand how we line Majestri up with your club's chart of accounts in Xero. 

  • How do you grant us access to start creating transactions in your Xero ledger? 
  • What's to stop us posting whatever we want there?
  • How do you revoke that access should you ever want to?

To have all of those questions answered (and a few more), please read our definitive guide to Xero Authentication & Security.

Majestri Transfers

The top section of the Xero Summary screen represents money that has been disbursed to your club bank account by Majestri.

Xero Summary - Majestri Transfers
Our payment processing service deposits a lump sum weekly in your bank account, representing monies processed by one of our three payment processing methods:
  • Credit/Debit Card
  • BPay
  • Direct Debit (Payment Plans)
The goal of posting these amounts is to create the correct revenue (events vs. shop) transactions directly in Xero, as well as reflecting our payment processing charges as expense transactions.

Direct-to-Club Payments

The middle section of the Xero Summary screen represents money that was paid directly to the club (ie. money that wasn't handled by Majestri). 

Xero Summary - Direct-to- Club Payments

These payments were manually receipted into Majestri by a committee member.

Refund Payments

The bottom section of the Xero Summary screen reflects refunds that have been raised in the system.


Xero Summary - Refund Payments

This is money that is actually going back to the member. They will manifest in Xero as revenue transactions with a negative amount, as it is actually a loss of revenue rather than an expense.

For a detailed guide on posting Refund payments directly into Xero, please click here.

Posting History

Majestri maintains a full history of all batches that have been posted to Xero, no matter which of the three types was posted. Click on the "History" link (shown below) to see a full documented record of each post.


Xero - Posting Activity link

You will see a history of all batches, and you then have the ability to drill in and see each line and transaction created.

FAQ

If you've got a specific question about our integration into Xero, chances are that somebody has asked it before you.


Please head over to our Xero Integration FAQ to get the information you need.